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Archival description
Toronto Metropolitan University Archives Archives Department
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Archives Accession Registry

This series contains the Archives' original accession registries. The original hard copies were stored in binders and kept in the Archivist's office. When the Archives database was transferred into a new system in 2018 the accessioning process was moved completely online.

Archives Department

  • RG 149
  • Fonds

The series consists of mostly handwritten intake forms and notes for material donated and collected into the Ryerson Archives.

Archives brochures

This file contains brochures promoting the Archives as well as a brochure for the Jack Layton Collection donated by Olivia Chow.

Archives Department

Enquiries

This file contains loan forms, Inquiry/Research Requests forms, correspondence, and Permission forms between 1978 and 2015.

Departmental Records Inventory

This file contains information regarding Ryerson Records Inventory Project, and template inventory form. It also also includes the completed inventory.

Ryerson Archives letterhead

The file contains samples of two letterhead styles used by the Ryerson Archives. The letterheads have no date of use, but estimates are inferred based on the start date of the Archives (1971) and the university’s name change to Ryerson University (2002).

Archives Department

Photographs of the Ryerson Archives

File contains photographs taken by the Ryerson Media Centre for Library Orientation purposes. In the photographs the Archives is located on the 5th floor of the library. Included are photographs of the collection, the work area, and Archives staff.

Documentation and arrangement - exhibits and displays

File contains:
RG 149.09.01 Library, 1982

RG 149.09.02 Homecoming, 1983, 2000-2016 Working files documenting the Archives' participation in the University's annual Homecoming event. As of 2007, the name Homecoming was changed to Alumni Weekend.

RG 149.09.03 Bicentennial, 1984 - includes model in reading room. The scale model was researched and constructed by Architecture students under the supervision of the faculty member, Bob Greenberg. The model was a highlight of the Ryerson Archives’ Ontario Bicentennial display held in the Olive Baker Lounge in October, 1984. From 1980 to 1995, the model was on display in the lobby of the 13th floor in Jorgenson Hall. The model was removed to the Archives in January, 1995, while the display case/unit and the ‘landscaping base’ were sent to the School of Architecture. The latter was transferred to the Archives in March, 1996.

RG 149.09.04 Oakham House, 1984

RG 149.09.05 Eric Palin - CATE opening, 1985

RG 149.09.06 National Universities week, 1985

RG 149.09.07 Normal School, 1986

RG 149.09.08 TAAG, 1986

RG 149.09.09 40th anniversary and homecoming, 1988

RG 149.09.10 Minor displays - This file contains clippings, correspondence, other documentation regarding displays.

RG 149.09.11 Superbuild display, 2003 Thirteen foam core posters produced to be shown together as a display celebrating the history and future of Ryerson. Panels detail various eras in Ryerson's history. Also includes a small amount of textual records (correspondence, notes) detailing the City hall super build display

Archives reports

This file contains Archives Annual Reports - 1984-2006, a report on donations, and a report on recent activities from 2000.

Project/Activity Log

This file contains Project/Activity log for archivist and archives staff between 1987-2006; Completed Archival records projects; and ongoing archival records projects.

Day-to-Day files

This file contains correspondence, work order forms, invoices, petty cash reimbursement forms, project reports, clippings, book order forms, purchase requisition forms.

Crime Writers Of Canada Collection

This file contains correspondence, clippings regarding the transfer of the Crime Writers of Canada collection to the Toronto Public Library - Metropolitan Reference library.

Archives signs

File contains two formerly used library signs. The first says "Ryerson Polytechnical Institute Archives. The second says "Entrance to Library, Jorgenson Hall, Archives located on 3rd".

Archives Move To Third Floor

File contains records related to space planning and the move of the Archives to the 3rd floor of the library that took place in May of 1996.

Ryerson 50th Anniversary

This is a working file, which was maintained by the Archivist, on the Archives' involvement in Ryerson's 50th Anniversary celebrations and events in 1998. It includes, among other things, information and documentation on the Ryerson History project, the Board of Governors Reception held in the Archives, the Open House/Homecoming Day in October and the "50th Memories" photographic feature which appeared in FORUM.

Archives And The Library Committee

This file contains "Ryerson Library Committee-Terms of Reference", and agenda/ minutes of the Learning Resource Committee meeting, held on Jan.25, 1983. Archivist was appointed a member of Learning Resource Committee at this meeting.

Re-Carpeting Of Archives Area

This subseries contains records related to the re-carpeting of the Archives space. It has been divided into two files.
RG 149.20.01 Re-Carpeting Of Archives Area - textual records
RG 149.20.02 Re-Carpeting Of Archives Area - photographs

Ryerson Archives website

The file consists of correspondence related to the development of the Archives' first website as well as Ryerson history articles and sources for web links to related history websites. A completely new and updated website was developed in 2010 with the first being scrubbed.

The documentation in the file is primarily that of the first website.

Archives Department

Published articles about the Ryerson Archives

This file contains articles about Archives, some written by the Archivist Claude Doucet. They include:
"At Ryerson archival means vital" Nexus newsletter Issue No. 14 May 2003
"The Archives - Ryerson's Soul" Ryerson University Magazine Spring 2002
"Archives acquire Ryerson family papers" Forum Newsletter February 7, 1997
"Archival Treasures" Ryerson Rambler Issue 41 Winter 1989-90

Senior directors presentation - Archives business case

This file consists of two elements. One is a presentation by the University Archivist to a Senior Directors' meeting on the Archives and Records Management Program. The other is a business case prepared by the Archivist on "Additional Staffing Resources", which ensued from the Senior Directors's meeting.

Ryerson Polytechnical Institute Archives stamps

Three stamps used by the Ryerson Archives for documents and when copying photographs and documents for others use.

RG 149.28.01 - Ryerson Polytechnical Institute Archives DO NOT REMOVE
RG 149.28.02 - Ryerson Polytechnical Institute Archives
RG 149.28.03 - Ryerson Polytechnical Institute Archives This copy is made for research purposes only...

Toronto Stamp Limited

3/4 Inch archival videotape to DVD conversion project documentation

This file consists of textual records including: manuals, and correspondence related to a project to convert the archives' collection of 3/4 inch videotape to dvd using Pinnacle Studio software. The file also contains five CD Roms which contain the Pinnacle Studio software that was used in the project.

Consists of three files:
General documentation
'PINNACLE STUDIO' software CD's
Procedural manauals

Library and Archives fundraising

This file contains correspondence, clippings, Library Council Minutes regarding fundraising campaign for the Library; and Building for Excellence 2000-2004 Goals and Objectives document.

Past Employees

This file contains correspondence, employee resume, job posting, Employee Information Forms, Work-Study Plan Applications, Requisition for Temporary Assistance (Non-Academic) forms, greetings cards, business cards.

Collection re-arrangement project

This file contains Ryerson Archives Collection Reorganization Project guidelines and procedures.This material was assembled and maintained by the Archivist.

Oral History Program

This file contains correspondence, articles, notes, interviews, Archive's Oral History Program, Archives and Records management Committee, discussion of Oral History Program. Program was part of initiative around the school's 50th anniversary.

Objectives And Priorities

This file contains Library/Archives mission/five year plan, The Ryerson Community Task Force Report and Recommendations, correspondence, Learning Resources Centre Objectives.

Science And Technology Archives

This file contains articles, notices, notes, correspondence related to the collecting of scientific records and equipment in museums and archives. Also included is an inventory of historical scientific instruments put out in 1992 by the National Museum of Science and Technology.

Archives space planning

This file contains records related to space planning. Include are meeting minutes, Ryerson Archives space information, memorandums from Claude Doucet regarding Archives Space requirements, and newspapers clippings.

Disaster planning

This file contains Disaster planning document, memorandums, clippings/articles regarding disaster planning and recovery, minutes of meetings.