Records consists of convocation programmes, transcripts of speeches/addresses, photographs, invitations, cassette/reel-to-reel tapes, correspondence and miscellaneous related documentation.
During the 1950s, convocation preparations were arranged by a Convocation Committee. Academic Council assumed responsibility in the 1960s until early 1980s, when the Information Services Department took over.
November 1986 the Department of Community Relations was established, incorporating Information Services, thereby assuming the responsibility of Convocation arrangements until 1995 when University Advancement took over until 2007. In 2008 the Office of Convocation and Awards assumed responsibility.