The file consists of index cards bearing the name of a faculty or staff member, arranged in alphabetical order by surname, with information about individuals' employment. The information was taken primarily from course calendars and provides the years and department/faculty/school wherein they worked. Some cards have no data while others have extra data from other sources.

Although the dates are primarily for the 1950s-1970s, a few cards have dates starting in the 1940s or ending in the 1990s and 2000s. The cards were a frequently used resource; however, with the advent of the electronic database, their usage fell.